3.47 Recording Classes: Face to Face and Distance Learning Riverland

PURPOSE:

The purpose of this policy is to provide guidelines for recording lectures or other classroom activities to use later for student review or distance learning in order to support teaching and learning while complying with FERPA requirements.

APPLICABILITY:

This policy applies to any individual who records a class session, whether the class meets face-to-face or as a distant synchronous or asynchronous course. Individuals this policy applies to include, but is not limited to, instructors, students, tutors, guests in the classroom, and administrators.

DEFINITIONS:

The term “same section” signifies either a single section of a class OR a combined class of merged sections that function as a single section class throughout a term.

DOES THIS POLICY HAVE A PROCEDURE?

Yes

Classroom recordings must be made using MinnState sanctioned and FERPA-compliant accounts that are issued by the system. No personal accounts may be used for recordings made during in person Riverland Community College classes.

Minnesota law requires the recorder to tell students (a “Tennessen warning”) that a recording is being made, how the recording will be used, and who has access to the recording.

Private recordings (which are to be available to be viewed only in Brightspace/D2L to members of the same section) can capture student-identifying data (student images, names, and voices) without written consent. Such private recordings can be shown to members of the same section in real-time or asynchronously. This allows students in the class to watch or re-watch past class sessions as their schedule allows.

No class recordings may be posted on a website, YouTube, or anywhere the recordings can be viewed by an individual who is not a registered member of the class section that was recorded. Access to a video which includes student identifying data to others not registered for the recorded class is not permitted except when such recordings are part of the normal curriculum and teaching methodology for a discipline (some examples include small group performances, choirs, readings, lab demonstrations and other activities in Theater, Music, English and Science, etc.)

Any recordings of students used for these purposes and which contain identifying student data (including but not limited to full or partial body images, faces, voices, and names) may be viewed by individuals not registered for the class if all students whose identifying data is depicted signs the Student Release & Waiver Form for Photos, Video and Audio Recordings-(Tennessen Notice). Such written consent will include how and when the recorded information can be used.

If a class recording includes only the faculty member and is created by the faculty member, then FERPA does not apply. Recording of faculty lectures or classroom activities (whether visual or auditory) cannot be made by any other individuals without faculty and student written consent. As stated above, such written consent will include how and when the recorded information can be used (see Faculty Permission to be Recorded Waiver Form, and Student Release & Waiver Form for Photos, Video and Audio Recordings).

Any tutors or class assistants assigned to a Riverland Community College course must follow these guidelines.

LIST RELATED POLICIES, PROCEDURES OR FORMS:

• Faculty Permission to be Recorded Waiver Form
• Student Release & Waiver Form for Photos, Video and Audio Recordings-(Tennessen Notice)

Date Implemented: New-December2020

Responsible Division / Author: Academic Affairs/VPASA

Date Revised: Approved-December2020; Revised April2021