Screening Tool Demo Video and FAQS


What is the COVID screening tool and how will it be used?

It’s a web-based tool individuals will use to self-assess COVID-19-related health risks and determine whether they should be allowed to enter Minnesota State facilities in order to mitigate the risk of transmission.

How do I access the tool?

College- and university-specific web links and QR codes are available on each school’s website and on materials available at campus entrances.

Why did Minnesota State develop this tool?

Development of the screening tool represents one of many strategies Minnesota State and its colleges and universities are using to protect the health and safety of students, faculty, and staff as fall semester gets underway. In addition, Executive Order 20-74 requires Minnesota State to “establish policies and procedures, including health screenings, that prevent sick students or institution staff and instructors from entering the institution for in-person or on-site activities.”.

Who is required to use the tool?

Everyone who plans to visit any facility within the Minnesota State system, including all students, employees, visitors, contractors, and vendors, must complete the self-assessment before they arrive each day they will be on campus or at the workplace for longer than 15 minutes. This applies to all 54 Minnesota State campuses and the system office. Students who live on campus are required to complete the assessment every morning.

What happens when an individual refuses to use the screening tool?

They will not be allowed on campus or into the workplace.

What if an individual doesn’t have access to the tool electronically or doesn’t have a smart phone?

They could use a computer and print out their results, or use a written tool once at campus.

If visitors to campus hold tickets for an event, and fail the screening tool, will ticket costs be refunded?

Those who cannot attend an event due to a negative screening should be compensated through existing college or university refunding practices.

Do people who will only be within outdoor facilities on a campus need to use the tool?

Yes. If they will be on campus they are required to use the tool.

Who will have access to the data collected by the assessment?

Minnesota State is committed to protecting the private data submitted through this self-evaluation tool. The Chancellor and campus leadership have designated a limited number of individuals, at the system office and on each campus, who may access to the results of the self-evaluation tool. Access is restricted to those individuals whose work assignments reasonably requires access to the data.

What will happen to the data submitted through the tool?

The information submitted through the self-evaluation tool is classified as “highly restricted” by Operating Instruction “Data Security Classification.” The detailed collection, use, and safeguarding of “highly restricted” data is outlined in Operating Instruction “Information Security Controls.” Minnesota State has robust processes in place to maintain the confidentiality of data, as well as to prevent, control, and minimize the impacts of any security incidents.

How long will the data be kept?

Minnesota State will use the data collected by this tool for the benefit of the health and safety of our students, faculty and staff. We will maintain the data as long as necessary to safeguard our students, faculty and staff and we will destroy the data when we have determined it is no longer needed. The tool does not store passwords and cannot email sensitive data. In addition, no data is stored on the device that is used to access the assessment.

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